Overseas school trips provide an opportunity for students to learn in a different setting and develop an appreciation for other cultures. It also exposes them to a range of potential dangers. It is part of the school’s duty of care to ensure that both staff and students are suitably prepared when they travel. If an emergency does occur, staff should know what actions to take to ensure an incident is brought under control as quickly as possible.


Prior to departing, staff should understand how to identify and manage the risks they may confront. For example:

1. Conduct a basic country risk assessment.
2. Select the appropriate accommodation using the principles of building security
3. Select and conduct safe and secure vehicular travel.
4. Respond effectively to natural disasters and civil unrest.

Pre-Trip Country Briefing

Staff should know about risks specific to their new environment, including crime, corruption, health risks and personal safety. Once they are informed of the risks, the next step is to manage them. A complete itinerary should not only list the destinations, but also the potential risks and mitigation measures for each location.

Travel Alerts

In a foreign country things can go pear-shaped quickly if you are not kept up to date with the latest news and travel alerts. Real-time travel alerts can be delivered to multiple staff members via SMS and email. Staff can also call for accurate information on threats such as political unrest, severe weather events, or natural disasters.

It is also beneficial to have access to expert advice on the initial response to legal matters such as the arrest of a student. The right approach could make the difference between a speedy conclusion and a drawn-out legal battle.

In An Emergency

It’s important to have an emergency protocol in place, so that if a staff member or student is involved in an incident, it can be managed effectively and stakeholders are kept informed. Protocols should be tailored so serious incidents are handled immediately and non-urgent situations are deferred to business hours.

When in a foreign country, a small medical issue can become a serious incident. Staff should have access to an international standard medical provider and a translator if necessary.

By taking measures to adequately prepare, staff and students are more likely to have a successful trip and come back unscathed. This also helps to protect the integrity and reputation of the school.


If you have any further questions about measures you can take while travelling abroad with your school, get in touch with Katie Khodirev Katie.Khodirev@dynamiqglobal.com / +61 (0)3 8340 5215

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